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Guide to Doing Business in Quezon City

REGISTERING A BUSINESS

1. Apply for a barangay clearance at the barangay where your business will be located.

2. Go to the Business One Stop Shop (BOSS) at the ground floor of the Civic Center Building A, Quezon City Hall compound.

3. Bring with you the following documents:

Barangay clearance (original copy)

Business registration with the Department of Trade and Industry (DTI), if single proprietorship; or with the Securities and Exchange Commission (SEC), if partnership or corporation

Contract of lease (if renting business area), title to property & tax declaration(if owner of business area)

Location plan/ site map (for the locational clearance)

For the filer, please bring your identification card. If you are not the business owner, bring an authorization letter from the owner.

4. Go to the BOSS business registration window. Be ready to provide the person at the counter with the following information:

Business type(single proprietorship? Partnership? Corporation?)

Nature of business activities

DTI or SEC number

Name of business are registered in either the DTI or SEC

Owner's address

Name of the new business's president and treasurer

Tax identification number (TIN) of the business

Name and designation of the authorized representative(if applicable)

Contact numbers

Employer's Social Security Services (SSS) number, if the business has employees

If the business place is rented: indicate sice when the place has been rented and from whom it is renting

The BOSS personnel will input the above information on computirized form and verifies from the applicant the correctness of all information. The BOSS personnel prints out the filled up form and the assesstment fee, and gives these to the appicant. The applicant signs the form and goes tio the cashier.

5. Pay at the BOSS Cashier, the assessed amount.

6. If your business is minimally regulated (offices such as lawfirms etc.), you will get your Mayor's Permit right after payment.

7. Secure within 90 days

a. Fire safety and inspection certificate (at the Quezon City Fire Department)

Requirements:

For BOSS applicants:

- copy of mayor's permit

- barangay clearance

For other applicants

- accomplished Business Permit application form

- barangay clearance,

- locational clearance

b. Sanitary permit (at the Quezon City Health Department)

Requirements:

- Official receipt of payment of sanitary fee

- Inspection report of Sanitary inspector

c. Certificate of electrical inspection (at the Department of Building Official)

d. Mechanical permit (at the Department of Building Official)

e. Other clearances or certificates required, based on the nature of business ( the Business Permits and Licensing Office will give the business registration applicant these requirements).

8. If your business is high-risk, to ensure public safety and welfare, you are required to secure the above clearances before your business can be issued a Mayor's Permit.

9. All clearances are valid for 12 months. You just need to renew them before the expiry period. You can renew your business registration provided all your clearances are still valid.

10. Remember that, under the Local Government Code of the Philippines, the business tax must be paid annually within the first 20 days of January. That is also the time within which business registration is renewed.


RENEWAL OF BUSINESS PERMITS

Step 1

Pay your Taxes and fees at the City Treasurer's Cashier, Ground Floor, Annex Building, Taxpayers' Lounge.

Step 2

Go to the basement of Civic Center, Building A (Business Permits and Licensing Office). Submit the following documents for evaluation per District

Original copy of 2011 Business Permit (if not available, bring certified photocopy)

Photocopy of machine-validated 2012 Official Receipt

Original copy of 2012 Barangay clearance

Other documents that may be required by the evaluator, such as :

Locational clearance

Fire Safety and Inspection Certificate

Health Certificate

Cultural Tourism Affairs office (CTAO) certificate, for tourism-oriented establishments

Photocopies of all the above documents which will be stamped "original copy presented"

Step 3

After completing Step 2, the business permit renewal applicant will receive a claim stub indicating the pick-up date.

Step 4

On the specified pick-up date, the business permit renewal applicant shows his/her claim stub & will receive his/ her renewed business permit, plates and stickers for 2012

SPECIAL LANES HAVE BEEN SET UP FOR SENIOR CITIZENS, PHYSICALLY DISABLED AND BUSINESS OWNERS WHO ARE PROCESSING THE RENEWAL THEMSELVES. Business permits of senior citizens and physically disabled persons which have not been processed within 2 hours would be delivered to their residences. Proceed directly to the ground floor, Civic Center Building A,

Counter 5 & 6

Releasing of renewed Business Permit will be at BPLO, Ground floor, counter 1 to 4 of Civic Center Building A.


 ORIGINAL & PHOTOCOPIED latest ITR with FS (3 years) on or before closure from last payment of business operation for the year.

ORIGINAL & PHOTOCOPIED VAT Returns or Percentage Tax Returns

Book of Accounts (present upon assessment)

ORIGINAL Business Permit (Latest)

ORIGINAL (Latest) tax Bill & Official Receipts (3 years)

Notarized Ending Inventory w/ Value as of date of retirement

ORIGINAL Notarized Secretary's Certificate or Board Resolution on closure or transfer of business w/ exact effectivity date (If Partnership,dissolution should be signed by all partners.)

Duly accomplished retirement application form (3 pages/set)

ORIGINAL signed by the Owner/President or V-President

ORIGINAL & PHOTOCOPIEDowner's/President's VALID ID (if partnership, all ID's of partners is required)

Realty Tax Clearance (3 copies/set)Contract of Lease and Termination

Business Location Sketch and Contact Number

Others:

- Affidavit of Closure with exact effectivity date

-

-

*Other requirements maybe required by the City Treasurer's Office (CTO)


 Locational clearance for BUSINESS PERMIT puposes:

For new businesses

Applicants for new businesses must apply for their Locational Clerance through the Business One Stop Shop (BOSS), ground floor, Business Permits and Licensing Office (BPLO), Center Quezon City Hall

It will be processed along with the application for New Business Registration. The applicant must bring location plan/ subdivision plan/ sketch showing exact position and area occupied by business being applied for

The applicant must also bring his/her identification card. If the one filing the application is not the business owner, then he/ she must bring an authorization letter from the owner.

For existing businesses renewing their registration

The locational clearance has a validity period of 12 months. Before the validity date of your locational clearance expires, have it renewed by going to the Zoning Administration Unit of the City Planning and Development Office (CPDO), 10th floor, Quezon City Hall High-rise Building. You may do this as early as three (3) months before the locational clearance expiry date.

Bring the original copy of the business permit for this purpose. For easier processing, attach the locational plan/ subdivision plan/ sketch showing exact position and area occupied by the business being applied for.

If you need the locational clearance for BUILDING PERMIT purposes:

Download from the quezoncity.gov.ph website, and completely fill up the Application Form for Locational Clearance (for building permit purposes).

The owner of the structure must sign the application form.

Have this application form and the required attachments received by the Zoning Administration Unit of the City Planning and Development Office (CPDO), at the 10th floor, Quezon City Hall High-rise Building.

Keep a photocopy the application form duly received by the zoning administration unit.

Listed below are the required attachments for the locational clearance application:

1.For new applications of building permits

Certified true copy of the transfer certificate of title (TCT)

Real estate tax receipt and bill (current year)

(if applicable) Lease contract/ward notice, dead of sale, memorandum of agreement or joint venture agreement

Authority to sign (corporate secretary's affidavit)

Affidavit of consent to construct / special power of attorney

Barangay clearance

Location plan

Architectural palm (2 sets, signed and sealed)

Long folder

If it is not the owner that files for the application, the authorization letter must be typed and notarized.

2.For renovations, repairs, additions/extensions

Add to the above list, the previous barangay clearance, locational clearance and approved plans.

3.For subdivisions/ community mortgage projects

Certified true copy of the transfer certificate of title TCT

Real estate tax receipt and bill (current year)

List of beneficiaries

SEC certificate

City Council resolution (for subdivision/ CMP project located in R1 and R2 zones)

Barangay clearance

Location plan/ subdivision plan (2 sets)

Long folder

4.For non-conformance (application to cure nonconformity as to land use)

Certified true copy of the transfer certificate of title (TCT)

Real estate tax receipt and bill (current year)

Authority to sign (corporate secretary's affidavit)

Affidavit of consent to construct / special power of attorney

Previous locational clearance, permits from the local government

Proof of year of constructed

Barangay Council resolution

Location Plan

Architectural plan (2 sets, signed and sealed)

Site development plan showing parking layout

Duly notarized authorization of representative (typed)

Long folder

5.For certification of exception (for a project that cannot fulfill its objectives under zoning regulations)

Description of the project, its boundaries, nature of operation or use and the like

Description of the objectives to be achieved in the proposed project

Statement as to why the project cannot fulfill its objectives under zoning regulations

Certified true copy of the transfer certificate of title (TCT)

Real estate tax receipt and bill (current year)

Authority to sign (corporate secretary's affidavit)

High-rise condominiums(8-storeys and higher)

Mixed-use projects(minimum floor area of 10,000 sqm/8-storeys and high)

Department stores, mall and supermarkets

Certified true copy of Homeowners Association (HOA) clearance/immediate neighbor's consent

Certified true copy of barangay council resolution

Location plan

Architectural plan (2 sets, signed and sealed)

Site development plan showing parking layout

Long folder

6.For special use permit (gasoline, refilling stations, telecommunication towers, and other special uses) – requires endorsement of the City Council

Description of the project, its nature of operation and use, location, boundaries and size or volume of operations

Identification of components which shall be affected by the project

Photocopy of tax identification number (TIN) card; if it is an application by a corporation, use the TIN of this corporation

Certified true copy of the transfer certificate of title (TCT)

Real estate tax receipt and bill (current year)

Authority to sign (corporate secretary's affidavit)

Project feasibility study

Initial environment examination (IEE), with sworn accountability of the IEE preparer

Additional requirements for telecommunications towers:

Height clearance permit

Radio frequency radiation evaluation/ Department of Health clearance

Certified true copy of Homeowners Association (HOA) clearance/ immediate neighbor's consent

Certified true copy of barangay council resolution

Location plan

Architectural plan (2 sets, signed and sealed)

Site development plan

Long folder

IEE report checklist(for antennas on top of buildings)

OFFICE-IN-CHARGE OF LOCATIONAL CLEARANCES:

CITY PLANNING AND DEVELOPMENT OFFICE, Mr Tomasito Cruz (head),

High-rise building, Quezon City Hall compound,

tel. no. 988-4242 locals 1004 to 1014


 Steps for Securing an Occupational Permit with the Business Permits and Licensing Office

Ground Floor, Civic Center Building A

Quezon City Hall Compound

Basis:

Article 22 of the Quezon City Revenue Code as amended:

Section 83. It shall be unlawful for any person to exercise his occupation or calling within the jurisdiction of the city ,without acquiring the individual Mayor's Permit..

Section 84. The Mayor's Permit fee on occupation or calling shall be paid to the city Treasurer before any occupation or calling can be lawfully pursued in the city."

Guide for Applying for Occupational Permits

Tips for faster processing:

Start your application early so that you can complete the entire process in one day.

Download - Application Form

- Alternate Form for multiple applicants

Choose to have your sputum/stool exam at any of the 86 accredited laboratories.

Ask your company to get your Occupational Permit Application Forms for all the employees.

For those renewing their permits, the best month to do so is December, when there is very little queuing for these permits.

1. Get your HEALTH CARD from the City Health Department

Requirements for first time applicants:

a) Get your Order of Payment and pay Php 194.00 for your Helth Card at the City Treasurer's cashier.

b) Submit for laboratory examination, your stool and sputum specimen and get the results. The stool and sputum specimen can be submitted to the City Health Department or to any accredited laboratories (please see listing)

c) Attend an HIV/AIDS seminar

Schedule yourself in any of the 5 sessions held everyday, five days a week

9:00 AM

10:00 AM

11:00 AM

1:30 PM

3:00 PM

d) Get your picture taken at the Health Department for your Health Card

e) Get your Health Card

Requirements for renewal of Health Card:

a) Get your Order of Payment and pay Php 144.00 for your Helth Card at the City Treasurer's cashier.

b) Submit for laboratory examination, your stool and sputum specimen and get the results. The stool and sputum specimen can be submitted to the City Health Department or to any accredited laboratories (please see listing)

c) Bring your old Health Card for stickering at the City Health Department (your Health Card is good for 3 years)

2. Get your OCCUPATIONAL PERMIT CARD from the business Permits and Licensing Office (BPLO)

a) Go to the BPLO and show proof of payment of Health Card (show your Health Card; if it is still being processed, you can show your receipt or Order of Payment for the Health Card)

b) Submit your Community Tax Certificate (cedula) and NBI or Police Clearance

c) Get your Order of Payment for the Occupational Permit Card and pay at the City Treasurer's cashier. (The fee is Php 95.00 for all occupations except for Guest Relations Officers, who pay Php 170.00)

d) Have your picture taken at BPLO for your Occupational Permit Card.

e) Pick up your card.

Additional requirements for employees below 18 years old:

a. Parental consent

b. Birth certificate/baptismal certificate

c. Valid ID of parent/giving consent

Special Service

Companies can apply for the Health Card and Occupational Permit Card for all their employees altogether

1. The company can make a formal request to:

DR. ANTONIETA INUMERABLE

City Health officer

Gate 5, City hall Compound

Quezon City Hall, Elliptical Road

Quezon City

This email address is being protected from spambots. You need JavaScript enabled to view it.

tel. 926-6848 / 929-7539

Companies can request to:

Have their employees' stool and sputum examination done at any accredited laboratories (please see listing).

Have their HIV/AIDS seminar done for their employees at their company premises.

The City Health Department will send the lecturer(s) at the agreed upon schedule.

Submit their employees' photos for their Health Card. If the photo-taking is not done at the Health Department, the ID provided will be a "white" Health Card, and not a self-laminated card This card is good only for one year, while the self-laminated card has provisions for 3 years use.

2. A company can pick up application forms for the Occupational Permit Card from the BPLO, for all their employees. A company official can file these application forms as a group, after paying the required fees and providing the needed NBI or Police Clearances.


 For New License:

1. File an application in prescribed form of Quezon City's Liquor Licensing & Regulatory Board (LLRB).

2. Present the original copy of your 2012 business permit and official receipt of payment of Permit and License Fees. A photocopy of these is also required for recording purposes of LLRB.

3. The business establishement will be subject to physical and on-site inspection by authorized LLRB inspector. A corresponding inspection report will then be submitted to the LLRB Office for processing and approval of application.

4. Upon approval of the application by the LLRB Board, an order for payment of License Fee will be given to the applicant to be presented at the Taxes & Fees Division of the Treasurer's Office for final assesstment and payment of fees.

5. Upon payment, an official receipt will be given to the applicant by the Treasurer's Office. Appicant will then submit to LLRB the official receipt together with a photocopy of same for proper recording and final processing of application.

6. Completed documents will then be reviewed by the assigned processor before final action by the LLRB Executive Director for submission to the Chairman, LLRB for final approval.

7. After approval, the Liquor License will be properly recorded and compiled and released to the applicant.

For Renewal of Liquor License:

1. Submit application form for renewal at the LLRB Clearance Section for processing.

The application, together with supporting documents (2012 business permit and previous year's Liquor License), will be reviewed by the Processor before action is taken by the LLRB Executive Director.

2.The corresponding Order of Payment for liquor license will be issued to the applicant for payment at Taxes & Fees Division of the City Treasurer's Office.

3. Official Receipt of payment together with a photocopy of this should be submitted to LLRB for rcording and final processing.

4. Prepared and processed Liquor License shall be submitted to the LLRB Ecxecutive Director for proper action and recommendation for approval by the LLRB Chairman.

5. After approval, Liquor License is ready for release to Licensee.

OFFICE-IN-CHARGE OF LIQUOR LICENSE:

LIQUOR LICENSING & REGULATORY BOARD, Mr. Alberto M. Galarpe (chairman),

4th floor, Civic Center Building A, Quezon City Hall compound,

tel. no. 988-4242 local 8432 to 8434

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